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Vegetable Crops Research Unit Procedures

Deadlines

News and Events

  • TBD - VCRU Walk Through Safety Inspection
  • Bio safety awareness month Feb 2023

Processes for VCRU

CONTACT LIST

Update Feb. 1, 2023:
115s – Brenda Thompson
Domestic Travel – Brenda Thompson
International Travel – Brenda Thompson
Agreements – Erika Stoltz PSA
Driver Auths / Affiliate Forms – Erika Stoltz
Procurement over micropurchase – Erika Stoltz

AD-700s – put new requests in Box folder; send updates by email to Erika
Reminder
1. Include account number to charge
2. If the 700 is for a meeting registration, you must include:
Title of Conference:
Sponsor:
Dates:
Location: 3. NDAA 889

115s

115s - Brenda and Erika will process 115s
erika.stoltz@usda.gov, brenda.l.thompson@usda.gov
608-262-7922

√ Send the new requests and updates to Brenda & Erika and they will process the 115

Affiliate Forms

AFFILLIATE FORMS - Brian Brusky will process
brian.brusky@usda.gov
608-890-1321

Form is used for any student, volunteer, etc. who accesses ARS IT or who needs unescorted access within a federal facility requires a security background check and LincPass. Anyone who uses IT equipment will also need to take the IT Security Awareness training and test and send a pdf of the certificate of completion to MLIT.

√ Complete entire form [including all account numbers] and send to Brian
√ If the Affiliate is paid from a NACA or CA, you must also put that on the form and provide the Project #, the Agreement #, and the Account Code. Brian does not have access to WISDM and is unable to look up the numbers for you.

Agreements

AGREEMENTS (includes Incoming Funds Requests [IFRs], NACAs, Letters of Support, RSAs)
erika.stoltz@usda.gov
608-262-7922 (office phone)
608-576-7596 (cell phone)

√ Send all requests to Erika and copy Phil

Annual Reports

ANNUAL REPORTS – Erika Stoltz
erika.stoltz@usda.gov
608-262-7922

Federal Vehicles

FEDERAL VEHICLES (REQUEST TO DRIVE) - Brian Brusky will process
brian.brusky@usda.gov
608-890-1321

√ Employee completes forms, sends to Supervisor with copy of driver’s license and screen print of UW approval to drive
√ Supervisor signs appropriate forms and sends to Phil
√ Phil reviews/approves and sends to Brian or Erika

Parking Permits

PARKING PERMITS (DEPARTMENT)
√ All applications were submitted on May 20
√ Someone will contact you (see attached contact list) for payment

Timesheets

TIMESHEETS – Erika Stoltz to be the timekeeper for VCRU
erika.stoltz@usda.gov
608-262-7922

√ Erika will not send a reminder to complete or certify timesheets - put a reminder on your calendar
√ If you have not completed your timesheet by 9am Monday morning, Justin will enter LWOP

Travel

TRAVEL – Brenda will process travel for VCRU
brenda.l.thompson@usda.gov
608-890-0307

Reminders:
√ Forms need to be complete
√ Account numbers are very important - make sure you have the correct account number listed

Shipping

UPS/FED EX
√ Send requests to Erkia (backup Doug Senalik - Brenda Thompson)

start.txt · Last modified: 2024/07/01 10:54 by dsenalik

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