• Bioinformatics
• Box
• EMail information (ARSNET)
• Equipment
• Forms
• Grants
• Madison Location IT Site
• Performance Plans
• Policies
• Purchasing
• RSA
• Safety
• MWA SOP Manual
• Software Dashboard
• Timesheets & Payroll (Direct login)
• Training (AgLearn direct login)
• Travel and Vehicles
• Unit Operating Status/Closures

• May 30, 2019 - Last day to submit requisition packages for procurements over $25,000
• June 30, 2019 - FY 2019 USDA Mandatory Annual Purchase Card Refresher Training
• July 31, 2019 - All planned conference attendance occurring between October 1, 2019, to September 30, 2020, must be entered into ARS Travel Information System (ATIS) no later than July 31, 2019.
• August 1, 2019 - Last day to submit requisition packages for procurements up to $25,000
• August 1, 2019 - Deadline for outgoing agreements to be at Area level
• August 30, 2019 - Last day for routine purchases by purchase cardholders
• December 30, 2019 - AgLearn training “USDA Records Management Fundamentals”
• December 31, 2019 - AgLearn Notification and Federal Employee Antidiscrimination and Retaliation (No FEAR) Act Training
• March 31, 2020 - Annual USDA Security Awareness Training
• May ??, 2020 - Application for parking permit for federal vehicles
• Aug 31, 2020 - Last day for routine purchases by purchase cardholders
• Sept 14, 2020 - Last day to re-allocate and approve all purchases in USBank
• Sept 30, 2020 - Fleet card training due, see your email from July 9 from Cylie Colbeth
• Sept 30, 2020 - New Performance and Awards Policy Training must be completed in AgLearn, see your email from July 17 from HRD-Communications
• Oct 31, 2020 - Individual Development Plan Training must be completed in AgLearn, see your email from July 17 from HRD-Communications
• July 30, 2021 - All new and amendments to incoming agreements to ADO
• Sept 1, 2021 - All new and amendments to outgoing agreements to ADO

• June 18, 2019 1:00 pm - Dean Magee VCRU Walk Through Safety Inspection

Update Apr. 22, 2021:
115s – Justin Robinson
Domestic Travel – Justin Robinson
International Travel – Justin Robinson
Agreements – Erika Stoltz PSA
Driver Auths / Affiliate Forms – Erika Stoltz & Justin Robinson
Procurement over micropurchase – Erika Stoltz

AD-700s – put new requests in Box folder; send updates by email to Justin
Reminder
1. Include account number to charge
2. If the 700 is for a meeting registration, you must include:
Title of Conference:
Sponsor:
Dates:
Location:

115s - Justin will process 115s
justin.robinson3@usda.gov
608-262-7922

√ Send the new requests and updates to Justin and he will process the 115

AFFILLIATE FORMS - Cylie Colbeth will process
Cylie.Colbeth@ars.usda.gov
608-890-0045

Form is used for any student, volunteer, etc. who accesses ARS IT or who needs unescorted access within a federal facility requires a security background check and LincPass. Anyone who uses IT equipment will also need to take the IT Security Awareness training and test and send a pdf of the certificate of completion to MLIT.

√ Complete entire form [including all account numbers] and send to Cylie
√ If the Affiliate is paid from a NACA or CA, you must also put that on the form and provide the Project #, the Agreement #, and the Account Code. Cylie does not have access to WISDM and is unable to look up the numbers for you.

AGREEMENTS (includes Incoming Funds Requests [IFRs], NACAs, Letters of Support, RSAs)
erika.stoltz@usda.gov
608-262-7922 (office phone)
608-576-7596 (cell phone when she gets back in her office)

√ Send all requests to Erika and copy Phil

ANNUAL REPORTS – Erika Stoltz & Justin Robinson
erika.stoltz@usda.gov
608-262-7922

FEDERAL VEHICLES (REQUEST TO DRIVE) - Cylie Colbeth will process
Cylie.Colbeth@ars.usda.gov
608-890-0045

√ Employee completes forms, sends to Supervisor with copy of driver’s license and screen print of UW approval to drive
√ Supervisor signs appropriate forms and sends to Phil
√ Phil reviews/approves and sends to Cylie

PARKING PERMITS (DEPARTMENT)
√ All applications were submitted on May 20
√ Someone will contact you (see attached contact list) for payment

TIMESHEETS – Justin Robinson to be the timekeeper for VCRU
justin.robinson3@usda.gov
608-262-7922

√ Justin will not send a reminder to complete or certify timesheets - put a reminder on your calendar
√ If you have not completed your timesheet by 9am Monday morning, Justin will enter LWOP

TRAVEL – Justin Robinson will process travel for VCRU
justin.robinson3@usda.gov
330-263-5560

Reminders:
√ Forms need to be complete
√ Account numbers are very important - make sure you have the correct account number listed

UPS/FED EX
√ Send requests to Erkia (backup Doug Senalik or Ashley Seufzer)