Vegetable Crops Research Unit Wiki

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===== Forms =====

[[How to have pdf forms to open in Acrobat instead of Chrome]]

==== ARIS ====
All ARIS documents go to Erika for processing, unless noted otherwise
  * Incoming Funds Request (formerly LOI) - {{ :forms:aris_incoming_funds_request_template_v3.5.pdf |}}
  * Incoming Agreements - {{ :forms:aims_incoming_agreement_template_v4.2.pdf |}}
  * Outgoing Agreements - {{ :forms:aris_aims_outgoing_agreement_template_v6.7.pdf |}}
  * Non-funded Agreement - {{ :forms:aris_aims_non-funded_agreement_template_v1.1.pdf |}}
  * MTAs and MTRAs - {{ :mta_mtra_and_extramural_agreements_guidance.pdf |}}
  * 115 Template - {{ :ars_115_v3.3_oct2020.pdf |}}
  * Agreements Information Management System - {{ :aris_aims_outgoing_template_v5.1.pdf |}}

==== Departmental Forms ====
  * Main Forms page:  https://www.usda.gov/forms 
  * Electronic forms:  https://www.usda.gov/forms/electronic-forms 

==== Digital Signatures ====
  * [[Instructions for digitally signing a pdf]]

==== Student and Outreach Database (SOD) ====
Submit to Erika for processing

  * {{ :forms:ars_and_non-ars_postdocs_working_in_ars_facilities.docx |ARS and Non-ARS Postdocs in ARS Facilities}}
  * {{ :forms:ars_and_nonars_student_working_in_ars_facility.docx |ARS and Non-ARS Students in ARS Facility}}
  * {{ :forms:non_ars_student_-_postdocs_working_in_other_facilities.docx |Non-ARS Student/Post Doc in Other Facility}}
  * {{ :forms:outreach_activities_template_june2018.docx |Outreach Activities Template }} June 2018
  * {{ :forms:sod_outreach_activities_instructions.pdf |}}
  * {{ :forms:student_tours_-_visits_-_presentations_-_science_fairs.docx |Student Tours/Visits to ARS Locations}}
  * {{ :forms:sy_as_advisor-professor-mentorship.docx |SY Serving as Advisor/Adjunct/Mentorship}}

==== Non-Federal Employees ====
  * {{ :affiliate_information_form_fillable202303.pdf |}} - needed for each affiliate (student, volunteer, etc.) who accesses ARS IT equipment or who needs unescorted access within a federal facility

We also wanted to clear a few items up about affiliates.  We have a lot of new people that may not know the process.                                                        
  - Foreign Nationals affiliates get 2 different “clearances” before allowed to work in the Federal building or USDA operated facilities.  \\ a.	They receive a name trace clearance.  This is done through the unit’s program Support Assistant (PSA).\\ b.	Then they will have a Non-Federal suitability ticket completed.  Which is coordinated through the PSA and completed by Location Support Staff (LSS).
  - US Citizens affiliates will only get a Non-Federal suitability ticket.  Which is coordinated through the PSA and completed by Location Support Staff (LSS).

The supervisor will be notified along with the PSA for the unit once the person can work.

Reminder no person should be working in USDA facilities unless cleared.  


==== Foreign Nationals and Visitors ====
  * [[https://www.ars.usda.gov/midwest-area/docs/sop-manual/#F]]

{{ :add_attendee_conference_atis_form_2020.05.18_update.pdf |}}
==== Other Forms ====
  * eOPF = Electronic Official Personnel Folder - see [[https://www.afm.ars.usda.gov/hrd/applications/e-opf/]]
  * Safety Forms - see [[http://usda.wisc.edu/safety/|Madison Location Safety Page]]
  * [[Letterhead Templates]] - Microsoft Word blank documents with letterhead
  * [[SF182]] - This form is required prior to any non-AgLearn training
  * Conference Add Attendee form - This form is required to add a conference {{ :add_attendee_conference_atis_form_2020.05.18_update.pdf |}}