====== Vegetable Crops Research Unit Procedures ====== * [[Bioinformatics]] * [[Box]] * [[EMail information]] (ARSNET) * [[Equipment]] * [[Forms]] * [[Grants]] * [[IT]] * [[Performance Plans]] * [[Policies]] * [[Purchasing]] * [[RSA]] * [[Safety]] * [[https://ars.usda.gov/midwest-area/docs/sop-manual/|MWA SOP Manual]] * [[Timesheets & Payroll]] ([[https://wta.nfc.usda.gov/usda/LoginRedirect|Direct login]]) ([[https://usdaree.connecthr.com/Login.aspx|ConnectHR]]) * [[Training]] ([[https://aglearn.usda.gov/|AgLearn direct login]]) * [[Travel and Vehicles]] * [[Unit Operating Status/Closures]] * [[Unit Foreign National Program]] === Deadlines === * March 31, 2023 - [[training|Annual USDA Security Awareness Training]] * May 30, 2023 - [[fy22_purchasing_deadlines|Last day to submit requisition packages for procurements over $25,000]] * June 30, 2023 - FY 2023 TBD USDA Mandatory Annual Purchase Card Refresher Training * July 23, 2023 - Procurements over $25K * July 30, 2023 - {{ :policies:agreement_cutoff_date_fy_2022_final.docx |All new and amendments to incoming agreements to ADO}} * July 31, 2023 - All planned conference attendance occurring between October 1, 2023, to September 30, 2024, must be entered into [[https://arisapp.ars.usda.gov/|ARS Travel Information System (ATIS)]] no later than July 31, 2023. * August 1, 2023 - [[fy23_purchasing_deadlines|Last day to submit requisition packages for procurements up to $25,000]] * August 1, 2023 - Deadline for outgoing agreements to be at Area level * August 20, 2023 - Procurements under $25K + over $25K if purchasing through GSA * August 30, 2023 - [[fy22_purchasing_deadlines|Last day for routine purchases by purchase cardholders]] * August 31, 2023 - Last day this fiscal year for purchase cardholders (except PSAs) to procure items * Sept 1, 2023 - {{ :policies:agreement_cutoff_date_fy_2022_final.docx |All new and amendments to outgoing agreements to ADO}} * Sept 17, 2023 - All pending transactions in US Bank need to be reallocated and final approved by Friday, September 17th. Do not access US Bank between September 18th - October 7th. * Sept 30, 2023 - Fleet card training due, see your email from July 9 from Cylie Colbeth * Sept 30, 2023 - New Performance and Awards Policy Training must be completed in AgLearn, see your email from July 17 from HRD-Communications * Oct 31, 2023 - Individual Development Plan Training must be completed in AgLearn, see your email from July 17 from HRD-Communications * December 30, 2023 - AgLearn training "USDA Records Management Fundamentals" * December 31, 2023 - AgLearn Notification and Federal Employee Antidiscrimination and Retaliation (No FEAR) Act Training === News and Events === * TBD - VCRU Walk Through Safety Inspection * Bio safety awareness month Feb 2023 ==== Processes for VCRU ==== === CONTACT LIST === Update Feb. 1, 2023: \\ 115s – Brenda Thompson \\ Domestic Travel – Brenda Thompson \\ International Travel – Brenda Thompson \\ Agreements – Erika Stoltz PSA \\ Driver Auths / Affiliate Forms – Erika Stoltz \\ Procurement over micropurchase – Erika Stoltz \\ AD-700s – put new requests in Box folder; send updates by email to Erika \\ Reminder \\ 1. Include account number to charge \\ 2. If the 700 is for a meeting registration, you must include: \\ Title of Conference: \\ Sponsor: \\ Dates: \\ Location: 3. NDAA 889 === 115s === 115s - Brenda and Erika will process 115s \\ erika.stoltz@usda.gov, brenda.l.thompson@usda.gov \\ 608-262-7922 √ Send the new requests and updates to Brenda & Erika and they will process the 115 === Affiliate Forms === AFFILLIATE FORMS - Brian Brusky will process \\ brian.brusky@usda.gov \\ 608-890-1321 Form is used for any student, volunteer, etc. who accesses ARS IT or who needs unescorted access within a federal facility requires a security background check and LincPass. Anyone who uses IT equipment will also need to take the IT Security Awareness training and test and send a pdf of the certificate of completion to MLIT. √ Complete entire form [including all account numbers] and send to Brian \\ √ If the Affiliate is paid from a NACA or CA, you must also put that on the form and provide the Project #, the Agreement #, and the Account Code. Brian does not have access to WISDM and is unable to look up the numbers for you. === Agreements === AGREEMENTS (includes Incoming Funds Requests [IFRs], NACAs, Letters of Support, RSAs) \\ erika.stoltz@usda.gov \\ 608-262-7922 (office phone) \\ 608-576-7596 (cell phone) √ Send all requests to Erika and copy Phil === Annual Reports === ANNUAL REPORTS – Erika Stoltz \\ erika.stoltz@usda.gov \\ 608-262-7922 === Federal Vehicles === FEDERAL VEHICLES (REQUEST TO DRIVE) - Brian Brusky will process \\ brian.brusky@usda.gov \\ 608-890-1321 √ Employee completes forms, sends to Supervisor with copy of driver’s license and screen print of UW approval to drive \\ √ Supervisor signs appropriate forms and sends to Phil \\ √ Phil reviews/approves and sends to Brian or Erika === Parking Permits === PARKING PERMITS (DEPARTMENT) \\ √ All applications were submitted on May 20 \\ √ Someone will contact you (see attached contact list) for payment === Timesheets === TIMESHEETS – Erika Stoltz to be the timekeeper for VCRU \\ erika.stoltz@usda.gov \\ 608-262-7922 √ Erika will not send a reminder to complete or certify timesheets - put a reminder on your calendar \\ √ If you have not completed your timesheet by 9am Monday morning, Justin will enter LWOP === Travel === TRAVEL – Brenda will process travel for VCRU \\ brenda.l.thompson@usda.gov \\ 608-890-0307 Reminders: \\ √ Forms need to be complete \\ √ Account numbers are very important - make sure you have the correct account number listed === Shipping === UPS/FED EX \\ √ Send requests to Erkia (backup Doug Senalik - Brenda Thompson)